Administrative Costs

Costs incurred by a program related to planning, organizing, and managing food service under the CACFP Program, and allowed by the state agency financial management instructions. FNS Instruction 796-2 Rev 3

Administrative Review

The term "Administrative Review" describes a review conducted by the CACFP state agency staff. The outcomes of a review by the state agency can be found in 7 CFR 226.6 (m) (CACFP).

Child Nutrition (CN) Labels

Clearly identifies the contribution (for example: portions, serving sizes) of a product toward the meal pattern requirements. These labels are exclusive to products that have more than one meal component. CN labels are not the same as a Nutrition Facts panel on labels.

Corrective Action Plan (CAP)

A Corrective Action Plan is a program's response to findings of a state agency review.

Family Style Dining

When children and teaching staff sit in a group around a table for a meal or snack. The group should be no larger than seven children per one adult. Food is served in bowls and platters and milk is served in an age appropriate pitcher for pouring considerations. Portions of food and milk on the table must be sufficient for all children and adult(s) participating in the meal service.

Income Eligibility Statement

An Income Eligibility Statement (IES) is a form that gathers the following information: name of child, names of household members, income received by household members, and a signature of an adult household member, with a social security number or a statment that he/she does not possess one. The form is used to categorize the family as either free, reduced, or paid. Each year the state agency is required to provide to sponsoring organizations the new income guidelines in order to determine a child's eligibility in the CACFP program. Though Head Start and Early Head Start children are categorically eligible, there may be circumstances where a Head Start program or Early Head Start program have child care partners (whose children are under the agreement of the Head Start or Early Head Start program). These programs need to complete and keep an Income Eligibility Statement on file for those children.

Negative Count Policy

A negative count policy tells how you are going to check that the point of service count is the same as the computer meal attendance count. This policy must be written, not just verbal (if you use). If your program needs a negative count policy, it is part of your management plan as it reflects that you are accountable for the meals you are claiming.

Operating Costs

Expenses incurred by a program in serving meals to participants under the CACFP, and allowed by the state agency financial management instructions. FNS Instruction 796.2 Rev. 3

Point-of-Service

The correct method of counting meals for claim purposes. The children should be seated and offered the meal service with correct components and minimum portions. Point-of-Service serves as the basis for meal count accuracy.

Program Roster

A document that combines the enrollment data and the eligibility category of each child for the month being claimed. It provides the child's name, the enrollment data, and the eligibility category for each child for the month being claimed.

CACFP State Agency

The governing body that oversees the CACFP on the state level.

Unannounced Review

An on-site review for which no prior notification has been given to the facility or the agency.